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Camp Policies

Camp Hours

Unless otherwise noted, camp hours are Monday through Friday, 9am-4pm. Please drop your child off each day no more than 15 minutes before the start of camp and no more than 15 minutes after the end of camp each day. If you need extended care please note that we have a before and after camp program available for an additional fee. Details can be found on page 6 of this book. Limited spaces are available.

Please note that children age nine and over with a Y membership may utilize the youth center before the start of the camp day and again after camp ends. If your child is under the age of nine, he/she may not be left in the youth center if a parent or guardian is not in the Y building. You will need to register for child for our before and after program if you need extended care.

Late pick-up is considered to be any time after the 15 minutes time window at the end of the day. If you are late, your child will be placed with our aftercare program and a late fee of $1.00 per minute will need to be paid at the time of pick up.

Staff Babysitting

YMCA employees who are responsible for the care and supervision of your children are not allowed to babysit outside the YMCA or transport YMCA participants in their own vehicles. Our goal is to serve as role models and to help each camper gain skills and to enhance his or her self-esteem. The YMCA is committed to recruiting and developing an outstanding group of counselors and directors that are dedicated to providing the best possible day camping experience.

Refund Policy

Many of our camps are eligible for a refund, provided you give written notification 2 weeks prior to the start date of the session your child is enrolled in.  The following camps are provided through a contracted service and will NOT be eligible for a refund after May 15, 2013: Chinese Language, Dance, Horsemanship, Musical Theater, Outdoorsman, Sampler Language, Sign Language and Young Rembrandts.

The refund will be equal to 75% of fees paid, but the fee will not exceed $50 per family at the time of each request.

Discipline Policy

The YMCA reserves the right to dismiss any child displaying excessive poor behavior at camp, or on the bus/van, which jeopardizes his/her own or other campers’ safety, experience and welfare. Typically the YMCA follows the following: First offense results in a written warning and parent notification. Second offense results in suspension from the camp. Third offense results in dismissal from camp with no refund.

Possession or use of illegal drugs, possession of weapons, alcoholic beverages, or tobacco products will result in an immediate dismissal. Abuse toward other campers or staff may result in suspension or dismissal.

Food, Clothing & Personal Items

Some important points:

  • Campers need to bring their own lunch and beverage to camp every day. Water will be available at all camps.
  • Refrigeration is not available. No glass containers; however, small coolers and ice packs are highly recommended.
  • Sneakers are also recommended. Send child with swimsuit and towel on swim days. Check with YMCA for a schedule of days. Mark first and last names on all belongings.
  • Please do not send valuables along with your child, including video games or Game Boys. The YMCA is not liable for lost or stolen items. YMCA will keep lost and found items for 3 business days from the end of each week of camp, before disposing of it. Check with your camp director if you have lost something.

Medication/Accommodations

Please note any special medication needs on your child’s health form, and make sure medication is given to your child’s Camp Director with complete instructions for its administration. Instructions need to be written on the medication bottle and sent along with a list of possible side effects. This information can be obtained from your doctor or pharmacist.

If your child is taking cold medicine or pain relievers that are not necessarily considered a prescription drug, please make sure this is given to your child’s Camp Director along with an explanatory note. We will not administer any over the counter medication without your prior written permission.

Please be sure to talk to the YMCA Camp staff if you have any special concerns or accommodations for your child. The YMCA staff are trained in dealing with wide ranging medical needs and other accommodations, but need advance knowledge of these issues either on the health form or via phone or email before the first day of camp. Failure to fully disclose all issues may result in your child not being able to participate in camp.

Sunscreen

Please apply sunscreen to your child daily. We ask that you also send sunscreen with your child each day. Counselors will remind children that they should apply sunscreen periodically throughout the day to avoid sunburn. If needed, we will assist the children in applying the sunscreen.

Movies Policy

Movies that are shown will be a G or PG. Any movie that has excessive violence, excessive language, sexual content, or drug usage will not be watched. PG 13 movies will be shown if all parents, with advance notice, approve of the movie. No movie rated R or above will be watched at any time.

Water

We encourage all campers to come with water to drink at camps. We do provide water at all outdoor camps and encourage children to drink water during hot days. We also provide cups, but we do encourage you to send water bottles with your child.

Hot & Inclement Weather

In the event of unseasonably hot weather, our camps do modify the schedule. Typically, outdoor camps will spend part of the morning outside, before spending time inside in the afternoon. In camps where indoor access is not available, the activities are modified and children are provided activities better suited to hot weather.

In the event of bad weather, i.e. thunder and lightning, the children are brought inside and provided alternate activities. In camps, where indoors may not be possible, they are brought to a safe location, under cover. Most camps continue with their normal day in the event of rain, with activities slightly modified.

Standards of Conduct

The foundation of the YMCA is its mission to build strong kids, strong families and strong communities. The YMCA creates an atmosphere of a caring community and a place in which everyone is made to feel special and cared about. The Standards of Conduct have been put in place to ensure that everyone may enjoy the YMCA. This list is not all-inclusive. Members, program participants or guests who violate one of the standards listed below may have their privileges to come to the YMCA suspended or terminated.

  • Fighting
  • Vandalism, malicious destruction of YMCA or member/participant property
  • Theft
  • Lending membership card to another or facilitating non-members’ entry to the facility through unauthorized entrances
  • Possession, use of distribution of illegal drugs or alcohol on YMCA property
  • Use of profanity in the YMCA facility to staff or other members/ participants
  • Disruptive behavior that would adversely affect the YMCA’s reputation
  • Verbal, threatening or physical abusive behavior to other members/participants or to staff members
  • Disrespectful behavior to members/participants, guests, or YMCA staff